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Reporting Summer School Work at ISDs and Charter Schools with Position Code 09

Reporting Summer School Work at ISDs and Charter Schools with Position Code 09

Position Code 09 should only be used to report ISD and charter school employees whose regular school year job is subject to the state minimum salary, but who are also working summer school outside of their regular contract as a separate job (e.g., teachers, nurses, counselors, librarians, etc.).

Please note: Any employees that work in the summer but do not fall under the Position Code 09 requirements should be reported with a separate summer contract in the position code associated with the work that they perform. For example, a bus driver that is working summer school bus routes would still be reported as position code 04.

  • Position Code 09 – Important Things to Remember

    • When submitting ED40s, employment contract dates can only be from May through August.

    • ED40s must be submitted in the month the employee begins their summer school contract/work agreement.

    • RP20s with Position Code 09 will only be accepted for May through October report periods.

    • If pay for summer work is issued more than two months after the end of the 09 contract, the summer school pay will need to be added to the RP20 for the employee’s current fiscal year contract. That record will result in validation errors. It will also require an email to the coach outlining the salary and contribution amounts for summer work and the regular school year. This will be reviewed for a possible override.

    • The Public Education Employer Contribution will be due on 100% of the TRS-eligible salary reported.

    • The State Minimum Compensation field should be blank on RP20s using Position Code 09. Statutory Minimum Contributions are not due on salary earned and reported.

  • Position Code 09 – Do Not Use

    • Any employees who are ineligible to make contributions to TRS.

    • Higher education employees.

    • REs that are not subject to the statutory minimum contribution.

    • Summer employees whose position is not subject to the state minimum salary (e.g., food service workers, support staff, etc.).

    • Accrued pay earned during the regular school year and paid out over the summer months should be reported as a separate RP20 using the same position code used during the school year. REs will continue to report and pay Statutory Minimum Contributions on salary above the state minimum that was earned during the employee’s regular contract for the school year.

    • Employees who are subject to the state minimum salary in their regular position but are receiving accrued pay over the summer. The accrued pay is subject to the state minimum salary, and the Statutory Minimum contributions must be reported on the RP20 under the regular position code.