Reporting Accurate Demographic Information

Accurately reporting all employees of the Teacher Retirement System of Texas is crucial. This includes using the employee’s name as it appears on their social security card and their date of birth and gender as shown on their government-issued identification.

If the employee does not have a social security number, please request a TRS Temporary ID Number. 

The State Auditor’s Office (SAO) conducts census data audits annually at Reporting Employers (REs) around the state, reviewing demographic information submitted to TRS.

Accurate reporting helps maintain the employees’ accounts. With over 1,300 Reporting Employers submitting data for more than one million employees, many of whom work at multiple REs or previously worked at different REs, maintaining up-to-date and accurate information is essential to reducing reporting errors.

REs are required to report employees to TRS under their social security number (SSN). If an employee has not provided one of these documents to their employer, a TRS temporary ID must be requested prior to reporting the employee. Employers must not enter internal employee ID numbers or create a number in place of a temporary TRS ID in the RE Portal. 

Please send requests for TRS temporary IDs to Reporting@trs.texas.gov . In the subject line, please include your four-digit RE number and “Request for Temporary ID Number.” 

List the name of each employee for whom you are requesting a temporary ID in the following order: 

Once the employee has provided you with their social security card and the appropriate documentation, please submit an ED25 to change the employee’s identification number in the TRS database. You will submit an ED25 record to update it from the TRS temporary ID number to their social security number. On the ED25, enter the TRS temporary ID as the original SSN and their actual SSN on the New SSN eld. This may require an override.