Limits on Prior Fiscal Year Corrections

Corrections to TRS membership accounts are limited, so it’s important to address them as soon as possible. Please review any potential corrections and send the necessary information to your TRS coach promptly so a full review can be completed and any required override processed before the deadline.

Corrections to One Prior Fiscal Year

Contributions withheld; not reported

If contributions were withheld at time of payment, but were not reported to TRS, an RE may make corrections, though an override will be required.
Contributions not withheld

If contributions were not withheld at the time payment was issued to the employee, corrections may be made by the employer if the member so chooses, provided that the person is still employed and has additional pay due to them. RE’s are not required to issue a correction in this scenario, but if the member does not have the corrections made, then they may have to pay the actuarial cost of the service if they wish to purchase service credit later.

Corrections to Two-Five Prior Fiscal Years

Contributions withheld; not reported

If contributions were withheld at the time of payment, but they were not reported to TRS, an RE may make corrections, though an override will be required.
Contributions not withheld

If contributions were not withheld at the time payment was issued to the employee, corrections through the reporting process are not permitted. Corrections of this type through the reporting system are allowed for the current fiscal year and one prior fiscal year only. If the employee wants to receive credit, they will need to have the appropriate form filled out by the Reporting Official to verify the service and/or salary and the form will need to be returned to TRS. The member will have to pay actuarial cost to purchase the service. Verifying the unreported service during this period will preserve the member’s ability to buy the service later.

Corrections to More Than Five Fiscal Years Prior

Once information has been reported on a member’s annual statement and five fiscal years have passed, the statement cannot be changed. Similarly, a member cannot have an employer verify the unreported time they worked to be able to purchase service rendered more than five fiscal years prior. Thus, any adjustments to more than five fiscal years prior are not permitted. This only includes adjustments to days that would result in a change in a year of service credit. Texas Government Code 823.002 (a)(b) requires that TRS be notified on or before the last day of the fifth school year after the end of the school year in which the service was rendered for a correction to be made.

Exceptions:

More than three years are involved in the correction
If corrections are required as the result of fraud

If you have a situation and are not sure if corrections can be submitted in the portal, please reach out to your RE Coach for assistance.

Limits on Prior Fiscal Year Corrections