The process for submitting ED90 termination records ensures accurate reporting of employee terminations for payroll and TRS contributions. It is important for Reporting Employers (REs) to follow these guidelines to maintain up-to-date information.
Submission Requirements
REs must submit an ED90 termination record during the same report month in which the employee receives their final paycheck. The submission must include two key details:
- Actual Termination Date: This should correspond to the last date the employer recognized the individual as an active employee.
- Final Report Month of TRS Contributions (if applicable): If the employee worked in a TRS-eligible position at any time during their employment, enter the report month and year (MM/YYYY) in which the employee was last paid with TRS eligible compensation. If the employee did not hold a TRS-eligible position during their employment, leave the Final Report Month field blank.
| Employment History | Final Report Month |
|---|---|
| Eligible Employment Only | Month/Year employee received final eligible compensation for eligible position. |
| Eligible and ineligible positions during employment | Month/Year employee received final compensation for the last eligible position held. |
| No eligible employment, RE has TRS Retirement Certification | The ED90 must include the termination date and final report month/year. |
| No Eligible Employment | Leave blank. |
Important Considerations
Submitting ED90 records is crucial. Timely submissions will reduce the number of Refund Certifications that REs receive since the closed employment will prevent the system from generating an unnecessary certification.
REs are encouraged to routinely review their lists of terminated employees and confirm that ED90 submissions have been completed for all applicable employees.